Camp 1 / 6
A traveller asks about Everest Base Camp on WhatsApp. It lands in the shared inbox, whoever is free answers it, and the conversation is linked to a new lead.
Namaste! Is there a group going to Everest Base Camp in late October? We are 2 people.10:02
Namaste! Our 14-day trek leaves on 24 October and has 5 seats left. I am sending you a quote now.10:05
Camp 2 / 6
Build the quote from your package and its departure, adjust the price, and send it as a link. The customer accepts it online.
Everest Base Camp trek
14 days, 24 Oct to 6 Nov
Deposit to confirmNPR 74,000
Accept and pay depositValid for 7 days
Camp 3 / 6
The customer pays the deposit by eSewa, Khalti, Fonepay QR or card. The payment is confirmed with the gateway and recorded on the booking. No screenshots.
NPR 74,000
Today, 10:31
Camp 4 / 6
The departure lists who is travelling, the guide assigned, the permits needed and the suppliers booked, with tasks for the team.
Everest Base Camp trek
24 Oct to 6 Nov
7/12 seats booked
Sample traveller, Sample traveller 2, +5 more
Sample guide
Lukla flights, Tea houses on the trail
Camp 5 / 6
Issue the VAT invoice from the booking. It posts to your ledger and, for VAT-registered agencies, goes to IRD CBMS as it is issued.
Sample traveller, BK-2087
| Dr | Cr | |
|---|---|---|
| Accounts receivable | 3,70,000 | |
| Tour sales | 3,27,434 | |
| VAT payable | 42,566 |
Camp 6 / 6
Your website and your partner agents sell from the same departures, so the seats left are the same wherever someone books.
Everest Base Camp trek
24 Oct to 6 Nov
Your website
5 left
Partner agent
5 left
Your team
7/12
Same departure, same seats
A normal day at a trek agency, and what changes.
Today: Enquiries arrive on WhatsApp, Messenger and email, and some are never answered.
With Gontavo: WhatsApp and email replies land in one shared inbox, linked to the lead or booking they belong to.
Today: Prices and itineraries live in Excel and Word files, a different version on every computer.
With Gontavo: Packages, itineraries and departures are kept once and used for quotes and your website.
Today: Deposits are chased by phone, and eSewa or Khalti screenshots are matched to bookings by hand.
With Gontavo: The customer pays online from the quote, and the payment is checked with the gateway and recorded on the booking.
Today: Guides, permits and hotel bookings sit on paper and in someone's head.
With Gontavo: Each departure shows its travellers, guides, permits and suppliers.
Today: VAT bills are typed again for the accountant and again for IRD.
With Gontavo: Invoices post to the ledger, and tax invoices go to IRD CBMS as they are issued.
Today: The website was made years ago and nobody can update it.
With Gontavo: Your website shows your current packages and departures, and you edit it yourself.
Nepali wallets and bank cards, IRD's billing system, local SMS, rupees first, and an app your team can use in English or Nepali. See every feature
Create your agency account. The 30-day free trial starts right away.
Add your packages and departures, invite your staff, connect your payment gateways and pick a website template.
Answer enquiries, send quotes and collect deposits from Gontavo.
30 days free. No card needed to start.
Use Gontavo with your real packages and team before you pay. You see the plans and prices when you sign up. How the trial works
No. Pick a template and your site goes live at your-agency.gontavo.com. You can connect your own domain later.
Yes. The WordPress import brings your pages and blog posts into your Gontavo website.
eSewa, Khalti, Fonepay QR, and Visa and Mastercard through NIC Asia, Global IME Bank and Himalayan Bank. Customers pay on the gateway's own page, so card details never pass through Gontavo.
Yes. For VAT-registered agencies, tax invoices and credit notes are sent to CBMS as they are issued.
Yes. Every staff member gets their own login, and roles decide what each person can see and do.
Choose a plan to keep going. Plans and prices are shown at sign-up and on your account's billing page.
Start the free trial today, or book a demo and we will walk you through it with your kind of trips.